Green Productivity

Annual General Meeting
Minutes of Meeting

Date: 30 June 2003

Venue: Bilik Mesyuarat Dekan (C41), Universiti Malaya

Time: 4.15 pm

1. Introduction

1.1 The President called the meeting into order and thanked everyone for taking time off to be present at the second Annual General Meeting (AGM) of the
Green Productivity Association Malaysia.

2. President’s Address

2.1 The President mentioned that three world events had taken place during the year under review. These were the ‘911’ incident, the “US-Iraq” war and the
outbreak of SARs. Due to these major events, business performance and economic activities had generally been affected around the globe and
Malaysia was also not spared. Despite the gloomy economic outlook, the GP Association Malaysia had managed to strive on with some activities.

2.2 The President went on to mention some of the major performance of the Association as follows:

a) The Association’s web site had been designed and successfully launched. Members can access and get updated information through this web site:
http://www.gpam.org;

b) The Association had also designed an emblem or logo and this will be discussed during the meeting later;

c)   The Registrar of Societies (ROS) had approved the amendments to the Association’s Constitution on the 28 January 2003 except the name of the
     Association. However, the proposed amendment to the Association to that of a national organization will be tabled during this AGM. The proposed
     change is from “PERSATUAN PENGELUARAN HIJAU, Selangor & Kuala Lumpur” (GREEN PRODUCTIVITY ASSOCIATION, Selangor & Kuala Lumpur)
     to “PERSATUAN PRODUKTIVITI HIJAU MALAYSIA” (GREEN PRODUCTIVITY ASSOCIATION, MALAYSIA); and

d) The networking of the Association with other organizations and agencies such as Department of Agriculture (DOA), INTAN, the National Productivity
Corporation (NPC) and the Asian Productivity Organization. In this regard, the Association is involved in the Natural Farming project currently undertaken
by DOA and NPC.

2.3 The President called on members to be more active in various activities of the Association. She further hope that there would be strong commitment
and support from all the members.

3. Confirmation of Minutes of AGM 2001

3.1 Minutes of the last Annual General Meeting of the Green Productivity Association, 2001 which was held on 15 May 2002 at the same venue was
unanimously approved without amendment.

4. Matter Arising

4.1 The President mentioned that the natural farming project with the DOA/NPC is still on going.

4.2 The Association’s current e-mail address: greenproductivity@yahoo.com is still being used although the Association’s web-site had been designed and
hosted. This will be discussed in the Secretary General’s Report later.

5. Annual Report 2002

The meeting took note of the Secretary General’s Annual Report for the year ending December 2002 as follows:

5.1 Association’s Web Site

a) One of the major tasks of the EXCO for the year under review was to establish a web site for the Association. After receiving several proposals, the Association decided to engage an independent web-site designer to design and construct the site. The “King of Hosting” hosts the web site. The major features of the web site are attached as in Appendix 1. Members can access the Association’s site at http: www.gpam.org.

b) With the hosting of this new web site, members can contact the Executive Committees through the new e-mail addresses. The Secretary General’s e-
mail address is secgen@gpam.org. Members are encouraged to make full use of the web site.

5.2 Association’s Emblem or Logo

a) With the hosting of the Web site, a new emblem or logo of the Association was designed. The Logo for the Association and its explanatory notes is
attached in Appendix 2.

b) The emblem and logo will be used in all official documentations of the Association. These include on the Association’s web site, letter-head, name cards
of all EXCO Members and others as decided by the Executive Committee from time to time.

5.3 Amendments to Constitution

a) Based on the approval from the AGM held on 15 May 2002, the following amendments were submitted to the Pengarah Pendaftaran Pertubuhan (ROS)
Negeri Selangor for approval:

i) Article l – Name

ii) Article Vl – Membership

iii) Article Vlll – Entrance Fees & Subscription

iv) Article lX – The Executive Committee

v) Article X – Duties & Power of Office Bearers in the Executive Committee

vi) Article Xl – Finance & Accounts

vii) Article Xll - General Meetings

viii) Article XVlll – Resignations & Termination of Membership

b) After several meetings with the Office of the Registrar to Societies (ROS), all the above amendments except one, to the Association’s Constitution were
approved by ROS via their letter Ref: PPP/SEL.245/00(9) dated 28 January 2003.

c) The only proposed amendment that was not considered by ROS, as approved by during the last AGM, was pertaining to the change of the Association’s
     name to “Green Productivity Association Malaysia”. The non-approval of this resolution was based on technical reasons as the Association needed to
     have Associate Members from outside “Kuala Lumpur & Selangor” first. For an association to become a nationwide organization, there should be
     membership from at least 7 states. For all intend and purposes, our Association fulfills this requirement. The situation has been rectified and the above
      resolution to amend the name of the Association will be tabled for approval during this year’s AGM.

5.4 Networking with APO, GPN & others

a) The Association’s web page is linked with that of the Asian Productivity Organization (APO) and the Green Purchasing Network (GPN), Japan. These two
organizations will also list GPAM in their respective websites later.

5.5 Visit to Seoul and Taipei

a) The President and a member of the Association were selected to participate the Natural Farming Program held in Seoul, Korea from 2-9 November 2002.
     The visit was conducted in close cooperation with the National Productivity Corporation (NPC), the Department of Agriculture (DOA) Malaysia. Besides
     the participation from our Association, the officers from the DOA and NPC also attended the program. A total of 8 participants were at the Korean Natural
     Farming Institute during the period. The study mission helped to disseminate Natural Farming (NF) methodology in this country.

b) In addition, 2 other members were also invited by the International Green Productivity Association (IGPA) to attend a GP Workshop from 7-11th October in Taipei, Taiwan. The invitation was extended since GPA Malaysia was a founding member of IGPA.

5.6 Natural Farming (NF)

a) The Association continues to render support to the APO’s GPDP project which is being carried out at the Agriculture Extension Training Institute,
     Serdang. Initial results using Natural Farming method have shown very encouraging results with substantial cost input reduction and yield increases by
     30% for most leafy vegetable crops. Besides not using chemical fertilizers, NF also does not use insecticides or pesticides, thus enhancing
     environmental qualities.

5.7 Consultancy Work

a) The Association is involved in the preparation and the publication of the B2B E-Commerce book by APO, which is still on-going.

5.8 Membership Drive

a) The Association attempted to recruit more members with limited success. As of 31 December 2002, the membership stands at 28 with one organization
member.

6. Tabling of Resolutions

6.1 The Secretary General reported that there were a total of 4 resolutions received. The first resolution was related to the seeking of approval on the date of
this AGM which did not fall within the Association’s Constitution. The other 3 resolutions are related to the amendments to the articles of the
Association’s Constitution.

6.2. Regarding the date of the AGM, the meeting noted that pursuant to Article XII (2) of the Constitution of GPA, the AGM for the year ending 31 December
2002 should be held on or before 31 March 2003. Due to unforeseen circumstances, the date for the AGM could only be fixed on 30 June 2003. The
meeting discussed and unanimously agreed that the AGM for the Green Productivity Association 2002 was to be held on 30 June 2003.

6.3 The meeting discussed and unanimously approved the following three amendments to the Association’s Constitution (details as in Appendix 3):

a) Article I - Name of Association

b) To insert a new Article II A – Emblem and Logo

c) Article VIII – Entrance Fees and Subscription for associate members

7. Financial Report

7.1 The meeting took note of the Treasurer’s Financial Report. As of 31 December 2002; with a credit balance of RM 870.00. The meeting accepted the
explanation from the Treasurer with regard to the addition error in the balance of last year’s balance. The figure should have been RM674.00 instead of
RM684.00.

7.2 The Financial Statement together with the Internal Auditors’ Report for the Association for the year ending 31 December 2002 was unanimously
approved and accepted.

8. Election of Executive Committee

8.1 The meeting noted that there is no election during this AGM as provided for under the amended Constitution of the Association. Therefore, the existing
office bearers will continue to serve their terms of office until the next AGM. The existing Executive Committee for the term 2002/2004 is as follows:

President : Dr. Phang Siew Nooi

Deputy President : Mr. Dzulkifli bin Sipon

Secretary General : Mr. Lee Kiyau Loo

Treasurer : Mr. S. Kuppusamy

Committee Members : Mr. Teoh Cheng Hai

: Mr. Damien Lim Tuan Tat

: Ms. Eunice Yeo Huan

8.2 Since the maximum number of the Executive Committee is 15, the meeting agreed that the following be elected to fill the vacant Committee Members’ positions:

a) Ms. Hiswani Harun

b) Ms. Chon Wei Fun

c) Mr. Willis Lau Pon Hwa

9. Election of Internal Auditors

9.1 The meeting noted that the term of internal auditors are for a period of 2 years. Therefore, in accordance with Article XIII of the Constitution, Mr. Lim Ka
Han and Mr. Rasainthiran Menayah will continue with the posts of Internal Auditors for the period 2002/2004.

10. Other Matters

10.1The meeting discussed and agreed to the following:

a) Members may bid for consultancy work under the name of the Association with prior written approval from the Association. The Association will charge
an administrative fees amounting to 15-20% of the total fees in the said consultancy work;

b) Members wishing to have their respective name cards printed with the Association’s Logo may liaise directly with the Secretary General. The Association
charges RM30.00 per 100 name-card printed.

10.2 The meeting discussed and took note of the following points raised by Ms Hiswani Harun:

a) GPA should send active members to attend training program both locally and overseas. In this regard, NPC should provide information about courses
conducted in overseas including those offer by APO.

b) Members wishing to attend course in INTAN or NPC can liaise with the Secretary General.

c) More members should be recruited.

The meeting was adjourned at 6.30pm with a vote of thanks to the Chair.