Green Productivity

Annual General Meeting

Minutes of Meeting

Date: 15 may 2002

Venue: Bilik C41, Universiti Malaya

Time 5.15 pm

Attendance:

Dr. Phang Siew Nooi (Kuala Lumpur)	Mr. Lim Ka Han (Melaka)
Mr. Dzulkifli bin Sipon (Selangor)	Ms. Eunice Yeo Han (Sarawak)
Mr. Lee Kiyau Loo (Kuala Lumpur)	Mr. Rasainthiran Menayah (Selangor)
Mr. S. Kuppusamy (Kuala Lumpur)	Ms. Ho Ai Lee Selangor)
Mr. Toh Cheng Hai (Kuala Lumpur)	Mr. Damien Lim Tuan Tat (Melaka)
Mr. Ong Duen Lii (Selangor)	Ms. Erlene Wu (Kuala Lumpur)

1. Introduction

1.1 The President called the meeting into order and thanked everyone for taking their time off to be present.

2. President’s Address

2.1 The President gave brief history on the set up of the GP Association. The application to form the Association was submitted to the Registrar of Society, Selangor on 1 September 2000. The Association was duly registered under Section 7 of the Societies Act (Akta Pertubuhan 1966) on 30 July 2001. However, the notification for the registration was only given on 6 October 2001. During the ‘Registration Presentation Ceremony’ held on Saturday, 6 October 2001 at the Quality Hotel in Shah Alam, Dr. Phang Siew Nooi, the President officially received the Certificate of Registration of the Association (Registration Number 955) from Y.Bhg. Dato’ Seri Aseh bin Haji Che Mat, the Secretary General of the Ministry of Home Affairs, Malaysia. The President reiterated that during this short period, there was only so much that the Association could do; given the constraints of available resources.

2.2 The President went on to outline some tasks ahead for the Association as follows:

a) to launch a membership drive to recruit new members;

b) to involve in GP demonstration for SMI/SME and environment activity
such as natural farming, solid waste disposal and case study
preparation;

c)          to organize training and workshops in collaboration with APO, other
   international organizations and local partners such as NPC, DOA and
   INTAN;

d) to formulate programs and activities so as to ensure continuous
support from all members;

e) to change the name of the Association from “PERSATUAN
PENGELUARAN HIJAU, Selangor & Kuala Lumpur” (GREEN
PRODUCTIVITY ASSOCIATION, Selangor & Kuala Lumpur) to
“PERSATUAN PRODUKTIVITI HIJAU MALAYSIA” (GREEN
PRODUCTIVITY ASSOCIATION, MALAYSIA); and

f) to work towards getting a permanent office space where all the Association’s activities and businesses can be conducted.

2.3 To realize all the above activities, the President noted that commitment and support from all members are required.

3. Annual Report

3.1 The meeting took note of the Hon. Secretary’s Annual Report as follows:

a) As of 31 December 2001, the Executive Committee held 2 meetings
from the date of official registration of the Association.

b) The Secretary pointed out that due to long delay in getting the
Association registered, some committee members have left the
movement due to various reasons. New members were recruited. There
are a total of 21 individual members and an organization member
(Tractor-Line Holding Sdn Bhd).

c) 2 workshops on GP and Environmental Management were held in
Penang and Kuala Lumpur from 15-16 October 2001 and 18-19 October
2001 respectively.

d)         The Association was involved in the feasibility study of the Natural
   Farming Project promoted by the APO, DOA and NPC. The study was
   conducted at the Agriculture Extension Training Institute in Serdang by
   Mr. Cho Han Kyu from South Korea from 22-26 October 2001 and 15-19
   December 2001.

e) 2 mini-case studies were prepared by the Association in 2001. These
cases would be used in the APO/INTAN/NPC 5-week Practicum
Workshop on GP in year 2002.

f) An e-mail address was created for the association. In the future
members will be contacted via internet. Members were invited to make
use of the e-mail to communicate with the Association. An Association
web site would be launched in the future.

g) There were 2 projects in which the Association is in the final stage of
negotiations.

4. Tabling of Resolutions

4.1   The Hon. Secretary reported that a total of 7 resolutions were received. The meeting then debated and passed all the resolutions unanimously by the members in attendance. The meeting further agreed that the Hon. Secretary forward all these resolutions for the approval of Registrar of Societies, Selangor as soon as possible.

4.2   The resolutions involved the amendments to the following Articles in the Constitution (details as in Appendix I):

a)       Article VI 1          d) Article X 1 a (iii), c, d; 2 (m)

b)      Article VII 2          e) Article XI 4; 5; 6

c)       Article IX 1           f) Article XII 1; 2 g, i; 3; 4; 5; 10
                             g) Article XVIII 1

5. Financial Report

5.1 The meeting took note of the Treasurer’s Financial Report. As of 31 December 2001, the total amount of member fees collected was RM 270, cash in hand was RM 480 and total expenditure was RM 76 as in the report. The balance amounting to RM 684 is maintained in petty cash. The meeting also took note that a current account for the Association was recently opened.

6. Election of Executive Committee

6.1 The meeting unanimously agreed that the existing office bearers be retained. Therefore, the meeting elected the new Executive Committee for the year 2002/2003 as follows:

President : Dr. Phang Siew Nooi

Deputy President : Mr. Dzulkifli bin Sipon

Hon Secretary : Mr. Lee Kiyau Loo

Treasurer : Mr. S. Kuppusamy

Committee Members : Mr. Teoh Cheng Hai

Mr. Damien Lim Tuan Tat

Ms. Eunice Yeo

6.2 The meeting further agreed that the Executive Committee may co-opt new members into the committee, if necessary. The maximum number of the Executive Committee should be 15.

7. Election of Internal Auditors

7.1   In accordance with Article XIII of the Constitution, Mr. Lim Ka
        Han and Mr. Rasainthiran Menayah was unanimously elected
        to the post Internal Auditors for a period of 2 years.

8. Other Matters

8.1   The meeting discussed and agreed that the following actions to be considered:

a)     Creation of e-group specifically for GP

b)     GPA plans and organize GP training courses in collaboration with NPC and get support from APO

c)    GPA sends active members to attend training programs   locally & overseas. In this regard, NPC should provide information about courses conducted in overseas.

8.2 The meeting discussed and take note that the following point shall be keep for the future:

a) Create more member categories such as Life Member,
Associate Member and Student Member.